Billit integration: automatically create invoices after online payment

Introduction

You receive an online payment - and immediately the manual work begins: looking up the customer in Billit, setting the correct VAT rates, assembling the invoice and sending it out. Per registration, that costs at least 5 to 10 minutes. Do that a few dozen times a month, and you've quickly lost hours to pure administration.

Payit solves this with a direct integration with Billit, the Belgian accounting platform for self-employed professionals and SMEs. As soon as a payment is confirmed, the invoice is automatically ready in Billit - without you having to press a single button.

The problem: payment and invoice live in two separate worlds

Anyone using Billit as accounting software knows the issue. A customer pays online for an activity or event. In Payit you see the payment come in. But in Billit you then have to get to work yourself:

• Look up the customer (or create them)
• Log in to Billit
• Set up the invoice with the correct products and VAT rates
• Send the invoice

That's time you'd rather spend on your actual activity. And every manual step is a chance for an error: a wrong VAT rate, a typo in the name, a forgotten invoice line.

The solution: Payit x Billit

With Payit's Billit integration, this process runs fully automatically. As soon as a registrant pays and indicates they want an invoice, Payit does the following:

• Automatic customer management - Does the customer already exist in Billit (based on VAT number)? They are automatically linked. Is it a new customer? They are created.
• Invoice creation - All order details are correctly filled in: products, quantities, prices, discount codes, service fees and transaction costs.
• Correct VAT rates - Payit automatically applies the correct Belgian VAT rates (6%, 12% or 21%), even when different products in one order have different rates.
• Immediately available - The invoice is instantly ready in Billit, marked as paid.

Flexible invoice line structure

Do you have products with a complex composition - for example a flat rate that internally consists of "Drinks" (21% VAT) and "Meal" (6% VAT)? No problem. Payit supports product splitting: one product in Payit can be split into multiple invoice lines in Billit, each with their own VAT rate and price. That way your bookkeeping is correct to the cent.

Activate in 3 steps

Setting up the integration takes less than five minutes:

1. Go to Settings - Integrations in Payit and click on Billit
2. Click "Connect with Billit" and log in with your Billit account
3. Grant Payit permission to create invoices and customers

That's it. From that moment on, invoices are automatically created for every paid registration where the customer has requested an invoice.

Who benefits?

The Billit integration is ideal for:

• Non-profits and associations invoicing membership fees or events
• Sports clubs and academies
• Organizers of courses, workshops or events
• Self-employed professionals and SMEs who regularly process payments via Payit
• Any organization that wants to save time on administration

How much time do you save?

Say you process 60 payments per month that require an invoice. At an average of 7 minutes per invoice, you're spending 7 hours a month on manual entry. With the Billit integration, that's 0 minutes. Time you'd rather put to better use.

Secure and privacy-friendly

The connection between Payit and Billit runs via OAuth 2.0 - the same security technology used by banks and government platforms. You never share your Billit password with Payit. You can revoke access at any time via your Billit settings. All data processing complies with GDPR and Belgian privacy legislation.

Summary

With Payit's Billit integration:

• Invoices are automatically created after every payment
• Customers are automatically linked or created in Billit
• The correct VAT rates are automatically applied
• Manual entry disappears entirely from your workflow
• Everything is ready within seconds in Billit, marked as paid