Collect contributions digitally: easy and automatic

Collecting contributions digitally is no longer reserved for large organisations. With Payit, every association, sports club and youth organisation can easily collect membership fees, training fees and annual contributions online. No lost bank transfer forms, no confusing account numbers, no manual follow-ups. You create an activity, send one link to your members, and payments come in automatically.

Many associations and sports clubs still work with paper forms and manual bank transfers. A member signs up, receives an account number via email or paper, and then it's a guessing game when or if the money arrives. For chairpersons and treasurers, this becomes a nightmare: who has paid, who hasn't? Which transfer belongs to which member? That administration costs time, causes errors and frustration. Especially for schools in Brugge, sports clubs in Putte and youth groups in Lummen this is a familiar pain. The alternative has existed for a long time: collecting contributions digitally, where everything is automated and you can see at a glance who contributes and who doesn't.

The advantages are enormous: no searching for old papers, no duplicates in your overview, no time wasted sending reminders. Moreover, members nowadays simply expect to be able to pay online. Just like Rotary International België and other service clubs have been working with digital payments for years, that should be part of your organisation too. It's not just about convenience, it's about professional work that makes your organisation stronger.

Payit makes it delightfully simple. You log in, create an activity or product (for example "Annual contribution 2024"), add an amount, and you're done. Every member then gets a unique link where they can sign up and pay. Of course, you can also generate a QR code and show it during training sessions or meetings. Payments are processed directly via Bancontact, Payconiq, Visa or Mastercard. As soon as someone pays, you see it in real-time in your dashboard and the member automatically receives a confirmation email. No hassle, no mistakes. This system works for sports clubs collecting contributions, youth organisations raising camp fees, and schools collecting activity fees. With automatic contribution payments for sports clubs you save weeks of administrative work per year.

Want to make it even more professional? Then extra modules are available. With support for informal associations you can also get started without formal registration. For larger clubs, Payit offers tax certificates, expense management and reminders, all from one platform. Whether you're a judo club in Diest or a football club in a larger village, the system scales with your organisation.

Time is money. A youth group chairman who spends an hour each month setting up registrations, tracking paid and unpaid members, and reconciling with the bank, loses 12 hours a year doing so. That's two full working days. With Payit, most of that administration disappears. Registrations are automatically linked to payment. Waiting lists are automatically managed. A complete payment system for your association only takes you ten minutes to set up. Plus, there's no risk of incorrect transfers or money disappearing into thin air. With clubs like KSA Nationaal and similar organisations, this also leads to fewer conflicts: members know exactly when to pay, and you know exactly who has already done so.

Another advantage: you always have a current overview. No more fiddling with spreadsheets that become outdated. In Izegem, Scherpenheuvel-Zichem and countless other municipalities, schools are already using digital collection of registration fees to keep their administration in order. This brings peace of mind, certainty and less stress for everyone. And your data is always available to send to your accountant later.

You don't need much to get started. Payit offers several payment setups for your organisation, depending on your size. Start with the free plan and upgrade later as you grow. All paid subscriptions include 30 days free, so you're not taking any risk. All you need is an email address and a bank account where you want to receive the money. In less than five minutes you have your first contribution activity online and can invite members.

Whether you're the chairperson of a sports club, director of a school, leader of a youth group or board member of a non-profit, this is the moment to switch to digital management. No long contracts, no complicated systems. Payit works for clubs of all sizes. Thousands of organisations in Belgium have already done it. You can start the same process today and experience what it feels like to truly collect contributions digitally and automatically.