Online payments for schools: easy collection through Payit

Schools across Flanders struggle daily with registrations and payments for field trips, school activities and events. Parents forget transfers, account numbers get written down wrong, and your administration gets out of hand. With Payit, you organize online payments for schools without hassle, and you have everything in real-time overview.

For every school activity you have to go through the same process. You send parents an account number by email or letter, they have to make a transfer themselves, and you manually check who paid and who hasn't. Schools in Opwijk, Ronse and countless other municipalities struggle with the same chaos: lost transfers, wrong amounts, participant lists that don't add up. The administrator has to chase after everything for hours to get it all sorted. Meanwhile deadlines have passed and you're not sure who's actually going.

This not only costs time, but it's also frustrating for parents. They want to pay quickly and simply, without the hassle of transfers. And for you as a school, unnecessary internal confusion arises: who paid, who didn't, how much still needs to come in, and how do you check all that? This leads to oversights, mistakes and pressure on the school team.

With Payit you create an activity in minutes with photo, description and amount. You share a unique link or QR code with parents, they click, fill in their details and pay directly. Done. Everything runs completely automatically. Parents can choose from Bancontact, Payconiq, Visa and Mastercard. You have a real-time overview of registrations and payments, and Payit automatically sends parents a confirmation email. For busy school festivals, Payit offers ticket sales with QR code, so you have control at the entrance too. Just like schools already using a digital payment system, you escape the hassle of manual collection.

You can also set limited spaces, so participants automatically go on a waiting list when it's full. Want to give parents a discount? Create a discount code and share it. For larger registrations you can create tax certificates (for example for services to participants), and Payit exports those directly to your accounting. All income goes automatically to your school account, without manual follow-up.

The main benefit is time. You save hours of manual checking. No more emails to parents who forgot, no Excel sheets to maintain, no confusion about who paid and who didn't. Everything is automatic and up-to-date. Because payments go directly through Payit, you also get no more lost transfers. Parents can't forget, and you always have the correct participant list in hand. This is especially beneficial for schools that organize many activities: field trips, plays, camps, writing days. Just like large organizations use a modern registration system instead of Google Forms, you save enormous amounts of time as a school too.

A second benefit is certainty. You know exactly who's coming and who's not, because payment and registration are linked. No miscommunication, no wrong numbers, no overbooking. For school festivals with QR tickets you even have digital control: you scan the tickets with your smartphone and immediately know who's inside. You can also use QR code payments for different amounts, for example per student or per activity. And financially? All money comes directly to your school account, so no extra handling or waiting for bank statements.

The beauty of Payit is that you can start right away. There are no long contracts or complicated settings. You open an account, fill in your details and you're done. You can test the first 30 days completely free, with all features. Schools in Merelbeke and across Flanders discover daily how simple it works. Create your first activity, share the link or QR code with parents, and you immediately see how automatically everything flows.

Whether you're organizing a small school festival or managing large joint registrations, Payit grows with you. The Pay-as-Use option is free to start, and if you want more features, you can always upgrade to a paid plan with more options. The first month is always free, so you experience for yourself how much time and hassle you save. Try it and see for yourself how much easier your school runs with online payments that just work.