Sell concert seats with numbered seating online with Payit

Organising a concert and selling numbered seats online often brings extra work with it. Who picks which seat, how do you avoid double bookings, and how do you keep track on the night itself? With Payit you handle this through a digital seating plan, linked to your ticket sales. Visitors pick their own seat, you stay in control.

A music society organising a concert usually wants to offer numbered seating. Visitors like sitting next to each other, deliberately choose the stalls or the balcony, and expect their seat to stay reserved after purchase. Without a digital system this often runs through a spreadsheet or a paper seating plan at the door. That takes up a lot of volunteers' time and leads to mistakes, like seats sold twice or unclear rows. A brass band in Wingene or a music society in Heers will recognise this all too well: drawing up a seating plan for every concert, keeping track of seats and manually confirming who sits where.

Digital ticketing tools have made this considerably easier for the sector, as Ticketmatic has shown for theatres and concert halls, for example. Still, smaller societies often struggle to find a solution that fits their scale and budget. They don't want a complicated system, just something they can set up in one evening. Following up afterwards also weighs heavily: who has paid, who sits where, and how do you communicate that to the usher. A good solution for ticket sales with a direct payment link makes this a lot clearer.

With Payit's seating plan you draw your venue once via Team > Seating plans. You set up zones such as stalls and balcony, draw rows and seats, and add aisles. For each seat you adjust the number, block it for your own use, or mark it as a wheelchair space. As soon as you switch on the module for your concert, ticket sales come along automatically. Visitors then pick their own seat on the floor plan, and that choice immediately appears on their e-ticket, in the confirmation email and on the proof of payment. A theatre group in Maldegem or a cultural centre like Concertgebouw Brugge can reuse the same seating plan for different performances.

You link the price to your products, not to the seating plan itself. That way you can price the balcony differently from the stalls, or make individual seats more expensive. Payments run through a secure online payment for your event and land automatically in your account. The automatic confirmation after registration also ensures visitors immediately receive their ticket with seat number, without you having to send anything. Do you also sell a drink or a programme booklet along with the ticket? Then that sale runs through the same link too, just like with a payment link for registrations for your activity.

The biggest benefit is time saved. You draw your venue once and reuse it for every following concert. Sales count per activity, so a seat sold on Friday is available again on Saturday. A chosen seat is held for 15 minutes during the order process, and anyone who proceeds to payment gets another 30 minutes. This prevents two visitors from picking the same seat. The Hall occupancy setting also makes sure no single free seats remain between occupied ones, which makes things much clearer on the night itself.

Under your registrations you see the whole venue at a glance: which seats are free, which are booked or temporarily reserved, and which you've blocked yourself. For every seat sold you immediately see the buyer, the chosen product and the payment status. That saves hours of work compared to a paper list. An amateur arts federation like OPENDOEK, or a brass band affiliated with Muziekmozaïek, can manage a full venue with just a small team this way. Automating payments for a brass band falls under this too, as does following up through a clear payment system for your society.

Whether you're organising a small chamber concert in Heist-op-den-Berg or a bigger event in a cultural centre, a digital seating plan makes all the difference. Visitors pick their own seat, you stay in control without endless spreadsheet work. Societies that used to work with separate bank transfers or a paper seating list quickly notice how much time this saves. And because everything is linked to your ticket sales, you never need a separate system on the side.

Payit brings the seating plan, ticket sales and payment together in one place, so you can focus on a successful concert. Want to experience this yourself for your next performance? You can simply try it free for 30 days, with no obligations. That way you'll find out right away whether it fits your society, whether you're a brass band, a theatre group or a cultural centre.