Sending a payment link via WhatsApp for your event

Organising an event often means getting participants to pay quickly too. More and more organisations choose to send a payment link via WhatsApp for their event, because it works faster than email or a bank transfer form. Participants click, pay and are registered within seconds. On this page, we explain how Payit makes this easy for your organisation.

Many organisations run into the same challenge: how do you collect money for an event quickly without endlessly chasing bank transfers. A chiro group organising a camp, a sports club in Mol planning a tournament, or a school in Menen arranging a trip, all face the same question. Parents and members want to pay quickly and effortlessly, preferably through a channel they already use all day. Emails get missed, bank transfer forms get lost, and manually tracking who has already paid takes hours. That's why more organisations are looking to send a payment link via WhatsApp for their event, since WhatsApp is used by almost everyone every day.

The problem is often not people's willingness to pay, but the barrier that traditional methods create. Someone first has to look up an account number, fill in the correct payment reference, and then hope the payment gets matched correctly. For organisers, this means extra work: keeping lists, manually ticking off payments and falling behind on who still needs to pay. A youth organisation in Waasmunster or a cultural organisation in Knokke-Heist often doesn't have time to do all this manually on top of organising the actual event. A direct, familiar link you can send yourself through a chat app solves that problem right away.

With Payit, you first create your event or activity, complete with photo, description and price. Payit then automatically generates a unique payment link to share directly via chat, which you copy and paste into a WhatsApp group or individual message. Participants click the link, choose their payment method and pay instantly via Bancontact, Payconiq or card. This way, a sports club like Asterix Avo Beveren can quickly collect registration fees for a volleyball tournament, without anyone needing to look up an account number. It also works just as smoothly for a supporters' club like Diehards organising a trip away.

Besides the payment link itself, Payit also offers a complete payment system for events with automatic confirmations and a real-time overview of who has already paid. For larger events, you can also work with a payment link specifically for ticket sales, including QR tickets. A youth movement under KLJ organising a party in Bierbeek can sell tickets in advance through a simple link, sent in the leaders' WhatsApp group. Everything runs automatically, without anyone having to manually track who has already paid.

The biggest benefit is time saved. Instead of waiting days for bank transfers, you receive payments within minutes of sending the link. For an organisation like Rotaract België planning a fundraising event, this means the full budget becomes visible much faster. Automation also plays a big role: every payment is automatically linked to the correct registration, without you having to tick anything off yourself. Thanks to automatic confirmations after registration, every participant instantly receives a confirmation email, without you having to write and send it yourself.

Convenience might just be the biggest advantage. You don't need to install a separate app or go through complicated settings, you simply send a link through a channel everyone already uses. A non-profit like Welzijnszorg organising a benefit evening can reach hundreds of participants in no time, without extra admin. The overview becomes simpler too: a central dashboard shows you exactly who has paid and who still needs to. That overview is especially valuable when you use a payment link linked to registrations, since payment and registration then run together automatically.

Every organisation, big or small, can benefit from a simpler way to collect money. Whether you're a non-profit in Mortsel, a student society like Klio Leuven organising an activity, or a sports federation collecting registrations for multiple clubs at once, the approach stays just as simple. Payit makes sure you never have to chase bank transfers again, and that every participant can pay at their own pace and through their own channel. For associations that want to automate more broadly, a central approach to managing payments offers extra peace of mind in day-to-day operations.

Curious how this works for your event? You don't need to set up anything complicated, and you can get started right away with your own activity or event. For those who also want to automate beyond events, there's also a solution to fully automate payments for a party. This way, you build up a system step by step that fits every activity you organise, from small to large. Just give it a try and discover how easy collecting payments can be.